Reimbursement of expenses for fieldwork and master's theses

All UTV bachelor’s students can apply for up to NOK 2 000 to cover reimbursement of travel expenses for fieldwork. 

NB: you must fill out the form fieldwork notification form/risk assessment 

Reimbursement of travel expenses can be applied for in connection with data collection. For example, expenses related to tickets for air, train and bus travel, vaccines and visas may be reimbursed. Please note that you must submit original copies of receipts in Norwegian or English.

Reimbursement cannot be applied for to cover expenses related to interpreters, food and accommodation or equipment that can be used after completing a course of study (e.g. cameras and recording equipment).

It is also possible to apply for reimbursement for considerable expenses related to internship courses.

- Southern Norway (to Trondheim): up to 2000 NOK
- Nothern Norway: up to 5000 NOK
- Europe: up to 10 000 NOK
- Outside Europe: up to 15 000 NOK

NB: you must fill out the form fieldwork notification form/risk assessment 

Funds may be applied for in connection with purchasing data sets or other data collection related expenses.

Students presenting papers or who can document other active participation will receive priority in relation to reimbursements. If the applicant will not be making a presentation, support will only be granted to attend a conference in exceptional circumstances.

Students who do not have Norwegian/Scandinavian languages as their native language can apply for support for language proofreading for assignments written in Norwegian/Scandinavian languages. In general, support for language proofreading of assignments written in English cannot be applied for.

Expenses related to copy editing may also be reimbursed if you have dyslexia. Confirmation of your dyslexia must be included with the application.

If you are granted funds for copy editing, the department will handle the invoicing of the service. You must therefore apply by 20 April if you are submitting in the spring semester, and by 1 October if you are submitting in the autumn semester. No extensions of the deadline will be granted due to copy editing.

To have expenses for plane tickets reimbursed, you must submit a travel expense claim through DFØ Betalmeg: https://www.dfo.no/en/those-working-assignments-government-agency . The travel claim must be submitted after the trip has been completed. You can apply for reimbursement for one or more plane tickets.

1. Log in to Betalmeg via ID-porten (or Feide login).
2. To register a travel expense claim, click Register travel expense claim.

3. Click + Create new in the bottom left corner to create a new claim

   

4. Fill in the required information about the itinerary:

   1. Enter the start and end times of the trip. The trip starts when you begin traveling to the destination and ends when the trip is completed.
   2. Purpose of the trip (mandatory). Enter “Data collection”.
   3. Country/region (if the trip is outside Norway).
   4. Location – Provide the name of the city/place you travelled to.
   5. Type of trip - Select which type of lodging you have had on the trip. If you have not stayed overnight, select «Day trip». Note that day trip is used whether you have travelled in Norway or abroad.

   

5. If you are requesting reimbursement for multiple flights, click Add another destination and complete the required information.

6. Select cost allocation Custom/other. Enter Cost centre institutt for sosiologi og samfunnsgeogr, and Work order 102605003

   

7. Click Step 2. You do not need to fill out anything here, so proceed to Step 3.

8. Add an expense post by clicking + Add new expense post.

   

   1. Then enter the following:
      1. Type: Flight
      2. Currency: Select the currency you used when you paid for the expense.
      3. Amount: enter the amount approved for airline tickets
9. Upload original receipts and boarding passes

10. Under General attachments, you must upload the award letter from the Institute.

    

11. Review your registrations and make sure everything is correct. If you need to make changes, click Edit. Click Send in the bottom right corner.

    

12. To submit the travel expense claim for approval, click Submit.

You must use DFØ Betalmeg to get a reimbursement:
https://dfo.no/en/travel-expense-claim-expense-reimbursement-and-remuneration-recipients-fees

1. Log in to Betalmeg via ID-porten (or Feide login)
2. To register an expense reimbursement, click Register an expense reimbursement on the Travel tab.

3. Click + Create new at the bottom of the left-hand pane.

   

4. Enter "Reimbursement of expenses and course code” in purpose and select cost allocation Custom/other. 

   

   1. Enter the following information:
      1. Cost centre is Institutt for sosiologi og samfunnsgeogr
      2. Work order is 102605003
5. Click on Step 2

6. Click on Add new expense post

   

7. Then enter the following:
   1. Type: What you choose here depends on what you are applying to be reimbursed for.
      1. For bus and train tickets choose Commuter transport expenses
      2. For vaccines choose Vaccine/medicine (travel-related).
      3. For visa choose Passport, visa.
      4. For extra expenses related to data collection choose Tools, materials.
      5. For conference and seminar participation choose Course-/seminar fee
   2. Amount: enter the amount you have been approved for
   3. Description: Describe the expense; for example seminar participation.

8. Upload original copies of the receipts for the expense

   

   NB: if you have been granted reimbursement for more than one type of expense, one expense post per expense must be created and an original copy of the receipt uploaded.

9. Under General attachments you must upload the award letter from the department.

   

10. Click on Go to submission page and click on Submit in the bottom right-hand corner.